14-RELIEF FROM ACCOUNTABILITY

14.10 GENERAL
EFFECTIVE
6/1/00		LAST UPDATE
12/01/02
PURPOSE: To provide direction to university departments regarding the relief from accountability for government property.
AUTHORITY: Powers and duties of the University President, ABOR Policy 3-801 and 3-802

Below authority applies ONLY to Federal Property (acquisition dollars or title):

48 Code of Federal Regulations 45.503
Office of Management and Budget Circular A-110

POLICY: Sponsored Project Services will be responsible for coordinating and submitting all request to a federal sponsor for relief from accountability for federal property in possession of the University on a sponsored project.
PROCEDURE:
    RESPONSIBILITY ACTION
    PRINCIPAL
    INVESTIGATOR
    1. Notify the SPS Property Administrator when government property has been consumed in the performance of the contract, lost, disposed of, damaged, destroyed, or stolen.

    2. Notify the SPS Property Administrator when government property is returned to the sponsor, shipped to another party, or traded-in as directed by the sponsor. Provide copies of sponsor instructions and shipping documents.

    3. If a piece of government is purchased by P.I.’s department, notify the SPS Property Administrator with a copy of the payment documents.
    SPS PROPERTY
    ADMINISTRATOR
    1. If government property is consumed, lost, disposed of , damaged, destroyed or stolen, notify the federal contract or grant administrator regarding the circumstance providing all available information and request relief from accountability.

    2. If government property is returned, shipped to another party, traded-in or purchased by the University, notify the sponsor in the next annual property report or final property report. Attach copies of receipt and instructions as required.

    3. Prepare and submit to Property Management-FSO a Property Record Change Form to remove items that the sponsor has granted relief of accountability, returned, traded-in, transferred, or changed title to University on those purchased.

CROSS REFERENCE:

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