History of Changes Made to Property Management Policies & Procedures Manual

• Update 5/16/07 - 9.20 - Updated information in Policy paragraph 4 regarding tags for Capital equipment titled to US. government.
  
  
• Update 08/16/06 -  Section 2 - Capitalization of Property - Updated and clarified sales tax exemption information.
   
• Update 08/07/06 -  Section 2 - Capitalization of Property - Updated to expand the definition of Special Collections and to delineate policies and procedures regarding disposition of such materials.
   
• Update 05/16/06

1. 9.20 Equipment Identification - Incorporated the government property tagging policy language into the procedures.
    
2. 12.30 Performing Physical Inventories - Clarified responsibilities and procedure for notifying government agency property administrators when physical inventory has been completed.

• Update 02/10/06 - Section 15.20 - Section I, paragraph 7, added "or unlocated for two years" to end of paragraph.
   
• Update 01/04/06 - Section 9.20 - Under Policy,  4th paragraph, last sentence, changed" Departmental personnel shall . . ." to "Department Inventory Contact shall . . ."
   
• Update 11/18/05 - Section 2 and 3.30 - Updated to Real Estate Administration from previously named Space Management Department
   
• Update 10/24/05 - Section 11.30 Under #5 changed "Home" to "OFFCMP".
   
• Update 10/7/05 - Section 5.20 - Accounting for Materials on Government Contracts - New section added
   
• Update 06/27/05
   
  1. 6.10 Sale of University Equipment - Added verbiage under Surplus Property #8 regarding an item that was purchased on both a sponsored project grant account and contract account that is now being transferred to another institution.
      
  2. 6.20 Sponsored Project Equipment - Added verbiage under b. regarding equipment that is split funded-must follow Section 6.10.   Added verbiage under Principal Investigator to include both A-Tags and N-Tags.
      
  3. 9.10 Deliverables to Sponsors-  Added verbiage under Principal Investigator #2 regarding requesting in writing (e-mail) the number of D-Tags.

• Update 04/28/05 - Section 3.10 Cannibalization - corrected wording in Section II, number 9.
   
• Update 7/01/04 - Real Property (Land, Building and Infrastructure) - New section created.
   
• Update 6/28/04 - Capitalization of Property.  Revised verbiage as follows:
  
  1.  Physical Plant Acquisitions - added category for Telecommunications Network System.

  2.  Land Improvements Other Than Buildings - clarified improvement verbiage, use of capital expense code 7140.

  3.  Utilities - added verbiage to clarify the exclusion of telecommunications network system components purchased by CCIT.  Clarified capitalization amount to be $100,000 and use of capital expense object code 7140.

  4.  Buildings and Sports Facilities - New Construction - revised capitalization amount to be $5,000 and use of capital expense object code 7120.

  5.  Buildings and Sports Facilities - Sports Facilities - clarified use of capital expense object code 7150 for sports facilities only.

  6.  Added verbiage for new section - Telecommunications Network System.

  7.  Construction in Progress - corrected account control number to read 1730 for new building construction.

  8.  Components and Accessory Purchases - deleted verbiage regarding D-tags for components under $5,000.

  9.  Museum and Special Collections - combined and abbreviated verbiage about Museum and Special Collections.
   

• Update 6/24/04 - Section 9.10, Policy.  Verbiage changed to clarify expense code usage for capital and non-capital equipment.
   
• Update 1/5/04 - Section 12.30, Item 13.  Clarified verbiage.
   
• Update 11/20/03 - Section 12.30, Item 13.  Add verbiage regarding the use of signed inventory certification statements.
   
• Update 6/6/03 - Section 9.20, Policy Section.  Add verbiage regarding A-Tag process for direct-to-department deliveries.
   
• Update 4/3/03 - Section 15.20, Section I, Item 7.  Changed verbiage to indicate full depreciation.
   
• Updates made 12/01/02