11-MOVEMENT AND LOCATION

11.10 GENERAL
EFFECTIVE
6/1/00		LAST UPDATE
12/01/02
PURPOSE: To provide direction to University departments regarding reporting requirements on the relocation and movement of University and sponsor owned property.
AUTHORITY: Powers and duties of the University President, ABOR Policy 3-801 and 3-802

Below authority applies ONLY to Federal Property (acquisition dollars or title):

48 Code of Federal Regulations 45.505 and 45.508
Office of Management and Budget Circular A-110

POLICY: The temporary or permanent relocation of University and sponsor owned equipment must be reported Property Management-FSO.

If a piece of equipment, such as a laptop computer is utilized by different people at different locations, it is to be classified as portable equipment and recorded in the screen 535 of the Fixed Assets System (FFX) as "PTBL" for the Room/Floor field and the name of the staff person responsible for checking the equipment out in the "Other Location" field on screen 535. The person responsible for the temporary issuance of the equipment shall maintain a log of who checks out the equipment.
PROCEDURE:
    RESPONSIBILITY ACTION
    CUSTODIAL
    DEPARTMENT
    1. If equipment is relocated, temporarily or permanently, within the custodial department and building or to another department, the loaning department is responsible for informing Property Management-FSO of the new location.

    2. The loaning department remains responsible for the equipment during the loan period.

    3. If the equipment is permanently transferred to another department without cost to another department, notify the Property Management-FSO by memorandum. Include a description of the item, the UA tag number, the new department and location of the item and the receiving department's signature.

CROSS-REFERENCES:

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